🎭 Administrative Assistant – Madame Tussauds Nashville 📝

📍 Location: Nashville, TN

Are you highly organized, people-focused, and ready to support a world-famous attraction behind the scenes? ✨ Join the star-studded team at Madame Tussauds Nashville as an Administrative Assistant and play a key role in keeping the magic running smoothly every day!

🌟 Your Role in the Spotlight:

As our Administrative Assistant, you’ll ensure our office operates like a well-oiled machine — supporting the attraction's leadership and teams across HR, operations, events, and more. From coordinating candidate interviews to managing supply orders and championing team celebrations, you’ll be the glue that holds it all together. 🧩💼

🧾 Key Responsibilities:

• 🌟 Provide top-tier service to both internal team members and external partners.

• 🗂️ Maintain confidential files and sensitive employee information with professionalism and discretion.

• 🛠️ Support daily office operations, including ordering supplies, scanning documents, and managing mail.

• 📅 Assist with recruitment efforts — scheduling interviews, phone screenings, job fairs, and tracking applicants via Indeed and internal systems.

• 👋 Help onboard new hires with scheduling, documentation, uniforms, and warm welcomes!

• 🎉 Coordinate fun team initiatives and staff recognition events that keep our crew smiling.

• 💬 Ensure clear communication throughout the attraction — keeping notice boards updated and messages flowing.

• ☎️ Greet visitors, answer phones, and serve as a go-to for general information.

• 🧾 Create and manage Purchase Orders for office vendors like Amazon, Staples, and Xerox.

• 📦 Maintain well-stocked breakrooms and uniform inventory.

• ⚙️ Troubleshoot office equipment and keep things running efficiently.

• 📊 Track budgets and expenses with accuracy and attention to detail.

🎓 What You Bring to the Team:

• Prior customer service or administrative office experience preferred.

• A bright, fun, and outgoing personality with strong teamwork skills. 😄

• Comfort in a fast-paced, multi-tasking environment.

• Superb communication skills — written and verbal. 🗣️✍️

• Proficiency with standard office tools, systems, and Microsoft Office Suite.

• Ability to stay organized, prioritize tasks, and adapt to changing needs.

• Eagerness to help others and contribute to a positive work culture. 💙

🕐 Work Schedule & Requirements:

• Typical schedule: Monday–Friday during attraction hours (flexibility required)

• May occasionally include evenings, holidays, or weekends for events or support needs

• Must be able to work in indoor public areas with varying temperatures and floor surfaces

• Must be able to stand, walk, and carry light items during the shift

💫 Why Join Madame Tussauds & Merlin Entertainments?

At Madame Tussauds, we bring celebrities and culture to life — and it’s our people who make it truly magical. As part of the global Merlin Entertainments family, you’ll join a team that values fun, creativity, and excellence in everything we do.

Ready to take center stage behind the scenes? Apply today and be part of the magic at Madame Tussauds Nashville! 🌟📍🎤

🎉 Benefits of Joining Merlin Entertainments! 🎉

🏥 Excellent Health Care Options: Comprehensive medical, dental, and vision coverage.
🌴 Outstanding Paid Time Off (PTO): Enjoy well-deserved breaks to recharge!
🎢 Merlin Magic Pass: Free entry for friends and family to our amazing parks & attractions. 🎡
🏆 Recognition Programs and Rewards: Celebrate your achievements and hard work!
💼 401(k) Program: Save for the future with company matching contributions.
📚 Tuition Reimbursement Programs: Get support for further education and career growth.
🚀 Numerous Learning and Advancement Opportunities: Grow your skills and advance your career with us!
Ready to be a part of the magic? Apply today and start your adventure with Merlin Entertainments! 🌟✨