Summary of Role:
Manage the execution process for assigned capital projects. Lead project stakeholders and external design professionals in a collaborative effort to advance projects from approved conceptual designs through final scope definition, completion of bid and construction documents, bidding, construction, start-up and commissioning. Assume ownership of overall project execution including budget, schedule, scope, and design intent from preliminary concept approval through project completion. Projects consist of but are not limited to deferred general maintenance and operation needs, small construction build outs, infrastructure improvements
Supervisory Responsibilities
- Manage and supervise activities of Project Management Department, Project Manager(s), Project Coordinator
- Liaison with the Finance department and Corporate Capital Management to manage project creation, asset removals, projections, reallocations, and closeouts.
- Interviews, selects, trains, coaches and provide on-going management of and direction for department employees. Creates schedules and approves time off requests. Implements corrective actions and discipline as needed. Has the authority to coach, counsel, discipline, suspend, and terminate employees. Completes and delivers employee performance evaluations and ensures consistent interpretation of the company policy. Ensure that all department employees follow the LEGOLAND established employee policies at all times.
- Conducts regular meetings for the purpose of directing, informing, training and motivating team members. Creates and maintains teamwork within the technical services department and together with all other departments.
- Delegates responsibilities clearly, concisely while maintaining accountability. Utilizes an open, approachable management style, seeking to build credibility in areas where not a functional expert
- Provides overall strategic governance for projects by establishing standards, processes, and tools for effective project management.
- Directs project management planning and execution processes to meet project design requirements, schedules, and organizational financial objectives.
- Ensures projects are completed in compliance with building, fire, health, ADA, and environmental codes.
- Monitors project milestones, contracts, change orders for compliance with established deadlines and budgets.
- Responds to escalated project issues that may impede project delivery and develop and coordinates solutions.
- Coordinates and obtains critical design review to adhere to IP guidelines and ensure design meets the basis of design and project objectives.
- Maintains a high level of professional appearance, demeanor, ethics and models The Merlin Way
Primary Responsibilities:
- Plan, budget and schedule construction and special event projects as assigned.
- Monitor contractors’ activities to ensure compliance with contract documents, design intent, and expectations of end users.
- Coordinate all construction activity, including start-up and commissioning, to minimize impact on ongoing park operations and ensure all agreed upon park requirements are met.
- Bid project and issue contracts and/or purchase orders
- Track cost and coordinate problems and changes through all phase of the project until completion.
- Coordinate and manage drawing files and printing for all departments.
Additional Responsibilities:
- Project Planning
- Sources external vendor bids, guiding contractors through scope and monitoring rate increases or variances between competitive bids
- Submits and guides Capital Appropriation Requests at project initiation – working directly with finance department to ensure all project funding is released
- Establishes new vendor relationships and monitors existing relationships to ensure competitive bidding and strong performance
- Organizes bidder’s conferences and establishes scope of work for project to be bid and writes RFP documents for project bids and bidding conferences.
- Works with finance team to ensure invoices are approved and paid
- Writes, documents, and organizes Park specifications to streamline and ensure investments support park standards and equipment.
- Program Planning
- Organizes list of maintenance capex needs for each given year, providing funding estimates and known scope/impact.
- Work directly with park departments to gather bids prior to the capital proposal distribution meeting
- Develops and monitors the full range of projects in a clear tracking method that ensure each project is on track with budget, scope, and timelines
- Reviews finance spending reports on capital investments, ensuring completed projects are closed out and advises finance team of projects still in process
- Sets up meetings with maintenance functional managers to review team assistance or recommendations for the projects
- Project Management
- Leads project implementation, sourcing, and facilitating communications and negotiations with external contractors
- Oversees construction and production, ensuring any specialty items have inspections by either external or internal resources
- Hires and manages architects and designers, ensuring permitting and inspections are done according to code
- Ensures LEGOLAND-hired special inspectors, surveyors and soils reports are contracted and administered as needed
- Works with purchasing and contracting teams to ensure agreements with vendors are placed appropriately, negotiating terms and sourcing new vendors when necessary
- Project Monitoring, Controlling and Safety
- Coordinates with park Health and Safety team to ensure contractors meet LEGOLAND California Resort safety guidelines
- Ensures contractors have own safety assessments in place and a key person in charge for safety monitoring
- Organizational Process Assets Archiving
- Ensures projects are properly closed out and any City signoffs are received. Updates park drawings and documents updates electronically to be held in the archives
- Logs project data and stores data for future project planning and lessons learned
- Collates and manages the documentation of park specifications (materials, product information, installation preferences)
- Ensures transmittal of pertinent project information to teams and external contractors
- Coordinates with Merlin Magic Making project manager on larger projects to acquire project assets to be implemented into the park site plan and archives