Join our team at LEGOLAND California Resort and take the lead in managing exciting capital projects! You will play a key role in guiding projects from initial concept approval to completion, working closely with a dynamic team of stakeholders and external design professionals. As a project leader, you'll oversee all aspects of execution—budget, schedule, scope, and design intent—ensuring everything runs smoothly from design through bidding, construction, and commissioning. Your projects will range from deferred maintenance and small construction build-outs to impactful infrastructure improvements. This is a great opportunity to make a tangible difference and contribute to the growth of one of the most innovative and fun-filled resorts around!
Essential Job Functions & Responsibilities:
- Plan, budget and schedule construction and special event projects as assigned.
- Monitor contractors’ activities to ensure compliance with contract documents, design intent, and expectations of end users.
- Coordinate all construction activity, including start-up and commissioning, to minimize impact on ongoing park operations and ensure all agreed upon park requirements are met.
- Bid project and issue contracts and/or purchase orders
- Track cost and coordinate problems and changes through all phase of the project until completion.
- Coordinate and manage drawing files and printing for all departments
Project Planning
- Sources external vendor bids, guiding contractors through scope and monitoring rate increases or variances between competitive bids
- Submits and guides Capital Appropriation Requests at project initiation – working directly with finance department to ensure all project funding is released
- Establishes new vendor relationships and monitors existing relationships to ensure competitive bidding and strong performance
- Organizes bidder’s conferences and establishes scope of work for project to be bid and writes RFP documents for project bids and bidding conferences.
- Works with finance team to ensure invoices are approved and paid
- Writes, documents, and organizes Park specifications to streamline and ensure investments support park standards and equipment.
- Other duties as specified by Management
Program Planning
- Organizes list of maintenance capex needs for each given year, providing funding estimates and known scope/impact.
- Work directly with park departments to gather bids prior to the capital proposal distribution meeting
- Develops and monitors the full range of projects in a clear tracking method that ensure each project is on track with budget, scope, and timelines
- Reviews finance spending reports on capital investments, ensuring completed projects are closed out and advises finance team of projects still in process
- Sets up meetings with maintenance functional managers to review team assistance or recommendations for the project
Project Management
- Leads project implementation, sourcing, and facilitating communications and negotiations with external contractors
- Oversees construction and production, ensuring any specialty items have inspections by either external or internal resources
- Hires and manages architects and designers, ensuring permitting and inspections are done according to code
- Ensures LEGOLAND-hired special inspectors, surveyors and soils reports are contracted and administered as needed
- Works with purchasing and contracting teams to ensure agreements with vendors are placed appropriately, negotiating terms and sourcing new vendors when necessary
Project Monitoring, Controlling and Safety
- Coordinates with park Health and Safety team to ensure contractors meet LEGOLAND California Resort safety guidelines
- Ensures contractors have own safety assessments in place and a key person in charge for safety monitoring
Organizational Process Assets archiving
- Ensures projects are properly closed out and any City signoffs are received. Updates park drawings and documents updates electronically to be held in the archives
- Logs project data and stores data for future project planning and lessons learned
- Collates and manages the documentation of park specifications (materials, product information, installation preferences)
- Ensures transmittal of pertinent project information to teams and external contractors
- Coordinates with Merlin Magic Making project manager on larger projects to acquire project assets to be implemented into the park site plan and archives