This position manages the execution process for assigned capital projects. Lead project stakeholders and external design professionals in a collaborative effort to advance projects from approved conceptual designs through final scope definition, completion of bid and construction documents, bidding, construction, start-up and commissioning. Assume ownership of overall project execution including budget, schedule, scope, and design intent from preliminary concept approval through project completion.
- Plan, budget and schedule construction and special event projects as assigned.
- Monitor contractors’ activities to ensure compliance with contract documents, design intent, and expectations of end users.
- Coordinate all construction activity, including start-up and commissioning, to minimize impact on ongoing park operations and ensure all agreed upon park requirements are met.
- Bid project and issue contracts and/or purchase orders.
- Track cost and coordinate problems and changes through all phase of the project until completion.
- Coordinate and manage drawing files and printing for all departments.
Additional Responsibilities:
- Project Planning
- Sources external vendor bids, guiding contractors through scope and monitoring rate increases or variances between competitive bids
- Submits and guides Capital Appropriation Requests at project initiation – working directly with finance department to ensure all project funding is released
- Establishes new vendor relationships and monitors existing relationships to ensure competitive bidding and strong performance
- Organizes bidder’s conferences and establishes scope of work for project to be bid and writes RFP documents for project bids and bidding conferences.
- Works with finance team to ensure invoices are approved and paid
- Writes, documents, and organizes Park specifications to streamline and ensure investments support park standards and equipment.
- Program Planning
- Organizes list of maintenance capex needs for each given year, providing funding estimates and known scope/impact.
- Work directly with park departments to gather bids prior to the capital proposal distribution meeting
- Develops and monitors the full range of projects in a clear tracking method that ensure each project is on track with budget, scope, and timelines
- Reviews finance spending reports on capital investments, ensuring completed projects are closed out and advises finance team of projects still in process
- Sets up meetings with maintenance functional managers to review team assistance or recommendations for the projects
- Project Management
- Leads project implementation, sourcing, and facilitating communications and negotiations with external contractors
- Oversees construction and production, ensuring any specialty items have inspections by either external or internal resources
- Hires and manages architects and designers, ensuring permitting and inspections are done according to code
- Ensures LEGOLAND-hired special inspectors, surveyors and soils reports are contracted and administered as needed
- Works with purchasing and contracting teams to ensure agreements with vendors are placed appropriately, negotiating terms and sourcing new vendors when necessary
- Project Monitoring, Controlling and Safety
- Coordinates with park Health and Safety team to ensure contractors meet LEGOLAND California Resort safety guidelines
- Ensures contractors have own safety assessments in place and a key person in charge for safety monitoring
- Organizational Process Assets archiving
- Ensures projects are properly closed out and any City signoffs are received. Updates park drawings and documents updates electronically to be held in the archives
- Logs project data and stores data for future project planning and lessons learned
- Collates and manages the documentation of park specifications (materials, product information, installation preferences)
- Ensures transmittal of pertinent project information to teams and external contractors
- Coordinates with Merlin Magic Making project manager on larger projects to acquire project assets to be implemented into the park site plan and archives